Did someone mention Christmas?! It is the most loved, yet most pressure-filled, time of the year. The responsibility to create the perfect Christmas party is massive.
Here at Ex Events, our team transforms into Santa’s little elves the moment the clocks turn back.
Although truth be told, the elves are busy all year round, considering that the earlier you book your event, the better your options are. For larger-scale parties, that can mean planning up to a year in advance! But rest assured, we are also the Ex-mas experts when it comes to last-minute Christmas party magic.
A Christmas event is more than just red, green, and gold. It is about reuniting people, exchanging greetings, and most importantly sincerely thanking your staff for the hard work they have done throughout the year.
The Festive Five: Essential Christmas Planning Checks
1. Purpose and Theme: Beyond Mince Pies
First things first: what is your theme? You can keep it classic, informal, or go completely funny and unexpected. The theme sets the tone. Do you need one? Many venues offer already themed party rooms or shared party packages, which is an easy win if you are short on time.
2. Review the History: Change or Consistency?
Where did you host the event in the last few years? Do you want to keep the location consistent for easy planning, or change it up to bring a new buzz? Conversely, if your team has changed significantly in the last few years, perhaps replicating a wildly successful event from the past is a great idea for the new joiners!
3. The Size Solution: Shared vs. Private
Have you got a smaller team? Do not worry, you can still have an incredible night. We can arrange a shared Christmas party. It delivers a great atmosphere with an abundance of entertainment, but at a fraction of the price. Plus, you never know who you might connect with in the wider business community.
4. Date Flexibility is Your Best Gift
The more flexible you can be with your date, the better. Booking mid-week, or even late November/early January, will give you a load more options and help us strike more favourable deals. Peak December nights come at a premium, so be open to alternatives to protect your budget.
5. Format and Flow: Dinner, Drinks, or Disco?
Define the format. Do you require a full sit-down dinner with a formal service? Or is the team more interested in a relaxed drinks reception with bowl food and roaming entertainment? The format is crucial, as it will determine the right venue space and the production required (e.g., lighting, staging, dance floor size).
The Ex Events Difference
Planning the perfect Christmas party is a juggling act involving early booking deadlines, high demand, and meticulous attention to guest lists and dietary requirements.
If the thought of comparing shared party packages, negotiating December rates, or finding a last-minute venue makes you reach for the mulled wine a little too early, it is time to call in the Ex-mas experts. We handle the logistical headache so you can focus entirely on enjoying the most wonderful time of the year.
Ready to guarantee a perfect Christmas celebration this year?
